I found that sometimes OmniFocus will accept dragged tasks without a task in the target project, but it will create projects for each task dragged, instead of actions under the project I recommend creating a temp action and just leave it there. Temporary project must have at least 1 action in it before OmniFocus will accept the drag and drop actions.Use a temporary project to copy tasks across, then move them to a more relevant project, then in the project move individual actions to their correct contexts.Ctrl-Z is your friend – when things don’t work as expected, undo and try again slightly differently.Contexts are not populated when dragging tasks to a project.When dragging tasks, you must drag to a project – OmniFocus won’t accept tasks dropped in a context.Keep in mind that this makes working with sub-tasks in OmniFocus much more complex than in Things, and has been one of the most difficult changes for me to get a handle on. To make an action item into a sub-task, simply embed it under an action item – this will make the sub-items collapsible via the little triangle to the left of the action item name, and keep them together. They are basically action items in their own right, and as such can be assigned any attribute an action item can be assigned (due date, context, notes, etc). In OmniFocus, sub-tasks are much more powerful.They are basic text only, and have only 2 options: their title, and whether they are complete or not. In Things, sub-tasks are simple checklist items stored within a task.The way that sub-tasks are handled in OmniFocus is very different to Things.
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You have full control of what gets migrated and how – no relying on an automated tool, and having to go back and retroactively tidy things up afterwards.Provides time to get used to OmniFocus – keyboard shortcuts, differences to Things, quirks, etc.Use this as an opportunity to clean up your tasks list, be innovative with your contexts, and do a full audit of the state of your task load at this moment.Works really well to migrate tasks quickly and easily.I will, however, outline exactly how I did the migration from Things to OmniFocus: Why use Drag & Drop I won’t go into how I manage my tasks here (I can do this in a separate post if you’re interested – please say so in the comments and I’ll happily write a post if it’ll be useful to anyone). I also cleaned out a bunch of stale old tasks, and felt like I’d really made a fresh new start when the migration was complete. I’m glad I did – it wasn’t nearly as painful as I thought it might be, and it gave me the chance to consider my workflow in more detail and implement some improvements which have proved really useful. I looked at it as an opportunity to clean up house a little, while at the same time familiarising myself with this new tool by doing it all manually.
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My problem, however, was that I was working on Windows and used Mac only for personal use, so it wasn’t possible or logical to use OmniFocus back then.Īnyway, since finally finding my way back to OmniFocus, I was faced with the daunting task of migrating hundreds of tasks from Things to OmniFocus. Omni had just built this tool based on GTD, and it was probably the best tool for the job back then. I first stumbled across OmniFocus when I read David Allen’s “How to Get Things Done”, which formed my introduction to the GTD methodology of task management way back in around 2005. It’s been an interesting ride, but I feel like I’ve finally found the right tool for me – OmniFocus.
Prior to using Things, I’ve worked my way through a stack of task management tools, including Remember the Milk, Todoist, Doit, AnyDo and a bunch more I can’t even remember. It’s interface is really smooth and easy to understand and use, it integrates really nicely with all services on MacOS and IOS, and feels like a quality-built piece of software.
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I have been using Things for Mac and IOS for the past couple of years, and have on the whole really enjoyed it.
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